All About TDS Certificates – Form16, 16A & 16B

TDS Certificate – Introduction

Any person who is engaged in the deduction of TDS is required to issue TDS certificate. As per the Section 203 of the Income Tax Act, 1961 it is mandatory for all Deductors to deduct TDS. After deducting and depositing the TDS by due date in Government account, the Deductor has to issue relevant certificates: Form 16, Form 16A, Form 16B and Form 16C. These certificates are called as TDS Certificate.

Make a note that, to deduct TDS, deductors must have TAN. Presently, TAN Number is allotted by Income Tax Department along with company registration automatically.

What is TDS certificate?                 

TDS certificates are required to be issued by a person (Deductor) deducting TDS to the person (Deductee) from whose income TDS was deducted.

In other words, TDS certificate is issued by Deductor of TDS to the Deductee.

Types of TDS Certificate

Specified TDS forms – Form 16, Form 16A, Form 16B and Form 16C are the types of TDS certificates.

  • Certificate of TDS on Payment of Salary income: FORM 16
  • TDS Certificate on payment of non salary income: FORM 16A
  • For TDS on sale of property: FORM 16B
  • For TDS on Rent: FORM 16C

Form 16

Form 16 is a TDS certificate issued by the employers to their employees. If any tax has been deducted from the salary paid to employee, then employer has to provide the detail of TDS deducted & deposited in Form 16.

Thus, in other word we can say that, Form 16 is the Salary TDS Certificate which contains all the details required to prepare your ITR and file them. Employers are required to issue Form No 16 to their employees every year by the 15th of June of the following year.

Form16 has two parts – Part A and Part B. Part A of Form 16 to be generated and downloaded by employers from the TRACES portal.

Form 16A

Form No. 16A is a TDS Certificate issued in case of TDS on payment of non salary income. Form 16A certifies the amount of TDS, Nature of Payments and the TDS Payments deposited with the Income Tax Department.

Form No.16A issued in case of payment of non salary income. TDS Professional fees, Rent, Bank Interest payments are accompanied by a Form 16A.

Form 16B

Form 16B is a TDS Certificate which certifies the amount of TDS deducted during a property purchase.

The buyer of the property is required to issue Form 16B to the Seller of the property in respect of the TDS deducted and deposited with the government.​ TDS is required to be deducted under section 194IB.

Recommended Read: TDS on Rent of Property – Section 194IB

Due Date for Issuing TDS Certificate

Due Date for Form 16

TDS certificate – Form No.16 must be issued by employer to employee within 15 days of filing their fourth quarter TDS returns. Hence, Form 16 must be issued within 15 days of filing the fourth quarter TDS returns, i.e., on before15th June.

Due Date for Form 16A, Form 16B & Form 16C

TDS Form Certificate OfDue Date
Form No. 16A TDS on non Salary Payments 15 days from the due date of filing of TDS return
Form No.16B TDS on Sale / transfer of Immovable property 15 days from the due date of filing of TDS return
Form No.16C TDS on Payment of Rent U/s 194-IB 15 days from the due date of filing of TDS return

TDS Certificates downloaded only from TRACES are Valid

Dear Taxpayer, make sure that the TDS certificates issued to you are downloaded from TRACES portal only. TDS Certificates downloaded only from TRACES are valid. CBDT has prescribed a specific format of certificates generated and downloaded from TRACES.

Certificates downloaded from TRACES Portal bear a unique certificate number (7 character alphabet) along with a TDS- CPS logo on the left side and a national emblem on the right side at the top.

TRACES: TDS Reconciliation Analysis and Correction Enabling System of the Income tax department.

All TDS Deductor, please make a note that downloading of TDS Certificates from TRACES portal is mandatory.

In this regard, CBDT has issued few circulars:

CBDT Circular 04/2013 dated 17.04.2013, Circular No. 01/2012 dated 09-04-2012 and Circular No. 03/2011 dated 13-05-2011 on the Issuance of TDS certificate in Form No. 16 and Form No. 16A.

Thus, it is mandatory for all deductors to issue the TDS certificates only after generating and downloading from the “TRACES Portal”. Certificates issued other than the form or manner prescribed shall be non compliant to the requirements of the Income Tax Act, relevant rules and Circulars issued in this behalf from time to time.

URL of the TRACES Portal: http://www.tdscpc.gov.in


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